2008.11.09

Roll Call(ALL)

Jack M. Jackson

Aerv Tal'Aura

Kyle Katarn

Noonian Soon

Duncan Teg

Chorion

Tala

Daniel T. Johnson

Timothy Clemence

Matthew Pelter

Walker

Arachnidus

Baumer

Stark

ehler

Olimar Godcor

Klein

Jath Sintol

Aremis Zedi

Thokk

Tala

Daniel T. Johnson

Hawkii Valteth

Olo

Klein

Virali

Elana Moore

Meeting began, Chair Vice Admiral Hawkye Narasumas

Commander Edward Stark promoted to Captain and leader of ESC Gamma.

Fleet Admiral Baumer of the Serenity Station/Firefly Fleet sat in as a guest in the Second Fleet meeting.

Commodore Tala requests all fleet members send him their ship name/registry number in a PM.

Rear Admiral Walker requests that any fleet member with ANY issues regarding any members of the fleet, or their behaviors, to contact either himself or their own Vice Admiral or CO to discuss. POSTING PUBLIC GRIPES ON THE ANY FLEET FORUM IS NOT ACCEPTABLE.

Timothy Clemence requests all Partol members PM their available meeting days/times in MST.

Vice Admiral Teg requests ALL FLEET MEMBERS submit available times for fleet meetings to ESC Ensigns; ENS'S Godcor or Sintol

Captain Moore requested Patrol assignment to be repeated.

2008.11.02

Roll Call(ALL)

Timothy Clemence

Duncan Teg

Aerv Tal'Aura

Thokk

Azrael Duvan

Arachnidus

Matthew Pelter

Noonian Soon

Stark

Jack M. Jackson

Hawkye

Kyle Katarn

ehler

Daniel T. Johnson

Cody Oliphant

Tala

Chorion

Olimar Godcor

D'ran

Ryzak Thorpe

Hawkye

Walker

Elana Moore

Jath Sintol

Vice Admiral Duncan Teg reminds everyone on submitting available times and days for new vent meetings. Less that 50% responding so far.

All Intel or Diplomatic Officers, or all Starbase 21 Personnel, contact CDT Jath Sintol.

Intelligence reminds all fleet personnel to keep classified or sensitive information within the proper fleet structure. Since we now have an “open” vent, we need to take extra care.

2008.10.26

Roll Call(Under Vice Admiral)

Kyle Katarn
Jath Sintol
Ryzak Thorpe
Aerv Tal'Aura
Olimar Godcor
Garwick
Virali
Chorion
D'ran
Stark
Azrael Duvan
Omen_Leer
Noonian Soon
Timothy Clemence
Tala
Arachnidus
Matthew Pelter
Elana Moore
Taylor Himatura
LCDR Thomas Cordell
Daniel T. Johnson

Divisional activity good, Second Fleet healthy.

Cadets Godcor and Himatura promoted to Ensign.
Elana Moore promoted to Captain.

Intel task force congratulated on operations.

Vice Admiral Duvan reports on Combat: Alpha Squad has chosen a nickname, “Skull Squad” patch is being developed. Many members of combat transferred to Starbase 21

Captain Moore suggested to have fund raiser geared towards funding of site advancement/development

Vice Admiral Teg reports on Exploration and Research: Presentation of team building page with new patches link; http://s517.photobucket.com/albums/u336/Jack_RM/Alpha%20Squad%20Symbols/?action=view¤t=Movie4.flv

Field Studies Handbook being used for training purposes with new cadets and ensigns

Captain Jackson was nominated for Feature Article on STO Wiki, members are encouraged to take a look and vote on the site. Members are also encouraged to build up divisional pages and personal pages on wiki.

Word of mouth recruiting being successfully used for recruitment.

Fleet Admiral De VITO joined meeting at 2015 with PC issues, to return later

Rear Admiral Seth Walker reports for Vice Admiral Narasumas; Promotions within Patrol;

Lieutenant Commander Timothy Clemence promoted to Commander
Lieutenant Commander Nanda K. Star promoted to Commander

When members are inactive for 45 days, no approval is needed to transfer an officer to Starbase 21.

If meetings or deadlines can't be met, no penalty will be assessed as long as notification is provided. Please ensure you have the ability to complete any projects they take.

DEFINITION OF ACTIVITY: Within last 45 days, has posted a thread or has been present on Ventrilo.

Meeting time assessment: Some members have expressed difficulty coming to meeting at assigned time. Admiral Teg will have new Cadets and Ensigns gather all preferred times from fleet members. It shall also be considered having 2 meetings a week.

Diplomatic Relations have opened with Serenity Fleet. Captain Baumer Acting Fleet Admiral of Serenity Fleet and Admiral Garbo met and discussed current situation, Captain Baumer noticed Second Fleet when Second Fleet officers assisted Serenity Fleet with Borg incident in Ten Forward. They have a current membership of 30 with approx 50% activity. No official ties, just strong friendly relationship. They have been given a room in the Second Fleet Ventrilo. This is a friendly, temporary holding only.

Commodore Tala inquired into status of relations with Borg Collective Fleet, and 9th Fleet.

NO RELATIONS WITH BORG FLEET AS BORG ARE SWORN AND MORTAL ENIMIES OF ALL FEDERATION FLEETS.

9th Fleet stated their playing style would “lack integrity”, and in that light formal/official contact has been delayed.

After game release meeting will still take place on Vent server, as it is quicker and more accurate.

Captain More inquired about status with beta, policy should be to remain calm and do not bug any developers about beta testing. Cryptic has not offered beta testing to Second Fleet.

2008.10.12

Meeting called to order, Vice Admiral Duncan Teg wanted to ask about link for signatures that would be one source fro all info. Once all info has been downloaded from forums to create neat reference source, an address would be created.

Commander Noonian Soon wanted to shorten inactive time period for removal from squads and reassignment to Starbase 21.

Motion to reduce inactive period to 45 days, voted on and passed 2008.10.12

Squad Leaders are to keep an eye on their squad members, and Squad Leaders can PM or E-Mail Rear Admiral Walker (AlienTwo) for Forum Activity of their squads. This is informational only.

Inactivity basically constitutes first as no forum presence, then no outside communication, then no meetings (in order of importance). All inactivity will be taken on a CASE BY CASE basis due to the number of differing circumstances.

Commander Arachidus inquired as to the diplomatic standings of Second and other Fleets. Fleet Admiral De VITO reports there has been no formal outreach.

Commander Soon suggested we wait until the game has been released to form alliances as knowledge of how the fleets will perform is still unknown.

The Diplomatic Task Force is authorized to interact with all other fleets, baring official agreements.

The Fleet Admiral is prepared to set up specific forums and threads for inter-fleet activities.

Commander Moore reports that the single reference source should be completed in 2-3 weeks.

Over 50 submissions have been received by the Fleet Admiral, he hopes to have the song be chosen by 11/1.

Mathew Pelter is taking 2 weeks of leave from STO forums and STO.

2008.10.05

Report from Admiral Garbo; website and e-mail creating on schedule.

Vice Admiral moved Lorcas' Squad to Combat Beta.

Vice Admiral Suvak reports new team members, and his new Adjunct of Captain Shad Vander Plaats.

Vice Admiral Teg reports success of squadron logo competition, good to excellent participation from all squadron members. Potential team-building model for fleet deployment.

Vice Admiral Ehler stressed need for new trade & commerce members.

Fleet Admiral Brandon DeVITO reported that Commander Tiberius Smith from Second Fleet for a tentative period of 90 days, with a letter of explanation for past behavior for review at that point.

ALL MEMBERS: Please place all recently removed members on Ignore List in the STO forum to pro-actively deal with potential harassment.

Vice Admiral Datalore is suspending his duties indefinitely with Second Fleet.

Recruitment policy as cadet to Ensign, to Lieutenant J.G. and up is important to ensure quality of fleet and members and ensure dedication.

Rear Admiral Hawkye promoted to Vice Admiral to help fill gap left with Datalore's absence.

Rear Admiral of Foreign Policy open, all members able to nominate candidate, which is to be done via any Vice Admiral.

Promotions to Captain to be submitted to board of Admiralty for approval.

Starbase 21: Will be a posting for anyone not direct assigned to squadron, a person below Lieutenant. Anyone below Lieutenant does not get a profile on the official website due to space constraints.

Website update: Second Fleet now owns SecondFleet.net and 2ndFleet.net! Old site to be removed and replaced on SecondFleet.net (very time consuming). New buttons: 1 take user to Second Fleet logs (live journal clone)with modified profiles and templates. These can be used to create log for character of STO. Because this was an expensive upgrade paypal option for added features is set at 2 levels, mid grade and full, 5.99 & 9.99 respectively.

E-Mail addresses becoming issue, resolution is internal e-mail account for Second Fleet. Secure assigned portal format.

Theme Song; as an officially “unorganized” group, Second Fleet has the liberty to use any piece of music created. Fleet Admiral DeVITO has been working with Datalore before he left to gather submissions. The Admiralty will organize a vote on a already written piece of music, then create a similar original piece, to be both voted on by fleet members later on SecondFleet.net.

Desired tasks of each section needed to be documented. Each Vice Admiral will begin crafting policy description, member handling reports etc... Vice Admirals recommended to use input with all of their squadron members to collaborate on best policies/procedures.

UPDATE REVIEW IN 2 WEEKS, 2009.10.19

Policy is to solely reflect individual Division policy which will be combined with the other divisions into one complete constitution regulating fleet policy.

VENT PROTOCOL: Main lobby is casual chat, Holodeck is for gaming, Ten-Forward additional chat, Conference Room is locked meeting room for members only. All other rooms to be used as stated.

POLITICS AND RELIGION POLICY: Second Fleet fully respects all fleet members freedom of expression, and requests that fleet members respect others freedoms. If discussing any “hot button” issues, please attempt to remove yourself to Ten-Forward as a gesture of respect to members who do not want to be privy to the conversation. If any members feel uncomfortable hearing specific conversation, please remove yourself from the conversation or request the conversation is moved to Ten Forward. If any members feel themselves getting to emotional on an issue, please drop the conversation. Drop It, or Move It.

Inactivity: Once SecondFleet.net is up and running, if members are inactive for 45 days, they will be removed from their post while retaining their rank. After three months of inactivity, every additional month reduces the players rank one grade per month until the rank of LT.

2008.09.28

Multiple characters per player
This is a game inevitability. Currently we will only assign one position per player, we will in the future consider changing this (once the game has been released).

World of Warcraft fleet servers. 100% loyalty is required, preference being always with Second Fleet, but in future if player wishes to join different server, it is acceptable ONLY if time does NOT effect Second Fleet.

All ships will have only ONE player, the Captain. Bridge and other crews NPC crew.

Suggestion for individual smaller chats instead of larger meeting in main lobby. At point of game launch, possibility of individual rooms for smaller instances and raid situations. Specifics to be determined by actual gameplay. Fleet wide offensive will utilize main channels, or the War Room wich will be created for these engagements/

Registry numbers will probably require conformity to current system.

Suggestion of changing Trade and Commerce to Logistics and Supply

Names not accepted should be dealt with Captains of squadron, and after that Rear Admiralty will deal with issues.

Salary for fleet services. Quartermaster will assign resources as he/she sees fit, depending on situations. Also, possibly exists we may never loose ships permanently, no severe death penalty is a possibility.

New Grey Avatars created for intel, will wait until next meeting to decide whether or not they will be used.

Fleet to top heavy, lower ranks needed in order to equalize fleet. Rear Admiralty is working closley with Admirals and Fleet Admiral on this issue. New recruits given rank appropriate to their position. Projects Committee can be used to create work for new recruits or any fleet member. There is also in the works a “point” system for merit based promotions.

The adoption of one system for squadron names, the Greek Letter System, was passed by by unanimous Advisory Vote.

The Anthem submissions have not been fully reviewed, issue tabled.

Roberts Rules of Order

Robert's Rules of Order - Summary Version

Provides common rules and procedures for deliberation and debate in order to place the whole membership on the same footing and speaking the same language. The conduct of ALL business is controlled by the general will of the whole membership - the right of the deliberate majority to decide. Complementary is the right of at least a strong minority to require the majority to be deliberate - to act according to its considered judgment AFTER a full and fair "working through" of the issues involved. Robert's Rules provides for constructive and democratic meetings, to help, not hinder, the business of the assembly. Under no circumstances should "undue strictness" be allowed to intimidate members or limit full participation.
The fundamental right of deliberative assemblies require all questions to be thoroughly discussed before taking action!
The assembly rules - they have the final say on everything!
Silence means consent!

• Obtain the floor (the right to speak) by being the first to stand when the person speaking has finished; state Mr./Madam Chairman. Raising your hand means nothing, and standing while another has the floor is out of order! Must be recognized by the Chair before speaking!

• Debate can not begin until the Chair has stated the motion or resolution and asked "are you ready for the question?" If no one rises, the chair calls for the vote!

• Before the motion is stated by the Chair (the question) members may suggest modification of the motion; the mover can modify as he pleases, or even withdraw the motion without consent of the seconder; if mover modifies, the seconder can withdraw the second.

• The "immediately pending question" is the last question stated by the Chair! Motion/Resolution - Amendment - Motion to Postpone

• The member moving the "immediately pending question" is entitled to preference to the floor!

• No member can speak twice to the same issue until everyone else wishing to speak has spoken to it once!

• All remarks must be directed to the Chair. Remarks must be courteous in language and deportment - avoid all personalities, never allude to others by name or to motives!

• The agenda and all committee reports are merely recommendations! When presented to the assembly and the question is stated, debate begins and changes occur!

The Rules

• Point of Privilege: Pertains to noise, personal comfort, etc. - may interrupt only if necessary!

• Parliamentary Inquiry: Inquire as to the correct motion - to accomplish a desired result, or raise a point of order

• Point of Information: Generally applies to information desired from the speaker: "I should like to ask the (speaker) a question."

• Orders of the Day (Agenda): A call to adhere to the agenda (a deviation from the agenda requires Suspending the Rules)

• Point of Order: Infraction of the rules, or improper decorum in speaking. Must be raised immediately after the error is made

• Main Motion: Brings new business (the next item on the agenda) before the assembly

• Divide the Question: Divides a motion into two or more separate motions (must be able to stand on their own)

• Consider by Paragraph: Adoption of paper is held until all paragraphs are debated and amended and entire paper is satisfactory; after all paragraphs are considered, the entire paper is then open to amendment, and paragraphs may be further amended. Any Preamble can not be considered until debate on the body of the paper has ceased.

• Amend: Inserting or striking out words or paragraphs, or substituting whole paragraphs or resolutions

• Withdraw/Modify Motion: Applies only after question is stated; mover can accept an amendment without obtaining the floor

• Commit /Refer/Recommit to Committee: State the committee to receive the question or resolution; if no committee exists include size of committee desired and method of selecting the members (election or appointment).

• Extend Debate: Applies only to the immediately pending question; extends until a certain time or for a certain period of time

• Limit Debate: Closing debate at a certain time, or limiting to a certain period of time

• Postpone to a Certain Time: State the time the motion or agenda item will be resumed

• Object to Consideration: Objection must be stated before discussion or another motion is stated

• Lay on the Table: Temporarily suspends further consideration/action on pending question; may be made after motion to close debate has carried or is pending

• Take from the Table: Resumes consideration of item previously "laid on the table" - state the motion to take from the table

• Reconsider: Can be made only by one on the prevailing side who has changed position or view

• Postpone Indefinitely: Kills the question/resolution for this session - exception: the motion to reconsider can be made this session

• Previous Question: Closes debate if successful - may be moved to "Close Debate" if preferred

• Informal Consideration: Move that the assembly go into "Committee of the Whole" - informal debate as if in committee; this committee may limit number or length of speeches or close debate by other means by a 2/3 vote. All votes, however, are formal.

• Appeal Decision of the Chair: Appeal for the assembly to decide - must be made before other business is resumed; NOT debatable if relates to decorum, violation of rules or order of business

• Suspend the Rules: Allows a violation of the assembly's own rules (except Constitution); the object of the suspension must be specified

© 1997 Beverly Kennedy

2008.09.21

Fleet Admiral De VITO Announces changes to secondfleet.info website, shows new updates to ship roster. New communication methods within site.
Feedback portion needs to be used to report bugs and communication

Uniform Colors and REQUIRED COMPLIANCE
All Commanders and up (including Admirals) RED
All below wear Divisional colors
Some exceptions may be made, only CASE by CASE and with clear instructions

Examine Roberts Rules of Order for proper meeting protocol (wikipedia).

New Recruit Placement – Plans for new link on website
Sick recruitment Admiral, plans for succession (chain of command)

Battle Groups- De VTIO is setting up emblem/insignia flash section on Secondfleet/info
4/1 approval required for any battlegroup name.

Question raised: As fleet grows, will everyone joining have the freedom to choose where they want to serve, and what the want to do.
Yes, there will be an ongoing ability to change and pursue the type of game you wish.

New squadrons, if there are more people wanting to form new squadrons, they need to meet with Admiral Garbo to discuss possibility.

New membership posts, to be made by Rear Admiral Walker and Rear Admiral Hawkeye and referencing potential new recruits to the secondfleet.info. The Rear Admiralty will now be in charge of assigning new recruits to their postings only. One source of information will help simplify the process. Rear Admiral Walker will handle placing all Operations recruits, Rear Admiral Hawkeye will handle Science placements.

Until ship designations have been made, use google to find most appropriate ship for storyline, with the knowledge the sip won't be one that is necessarily used in the game, as you are probably going to use different ships throughout. Pick ship you want to use for story and fill in feedback with necessary information, auto update may be available for all databases.

No need for quarrels regarding fleet anthem, please simply send examples to Fleet Admiral De VITO.

Registry numbers. Are possibly changing, will be either adjusted with auto update, or removed depending on situations. STO was featured in Game Informer, and it has been shown that the art in the game depicts registry based upon Second Fleet's model.

Character names must make sense with backstory, names like 256LostBoy & Red_Racer will need to be changed or have sufficient explanation for continued usage.

Added to feedback forum; item for agenda section, this will help get topics brought up in weekley meeting, items MUST BE SUBMITTED BY 500(MDT, 400 PDT, 600 CDT, 700 EDT, GMT -7) PM WED BEEFORE MEETING

Podcasting the meeting suggested, a lot of work but to be considered in Warhammer Report style.